Better Manage Labor Costs

Discover what you’re spending on labor, and where.

Labor costs are the number one business expense. You can’’t manage what you don’’t track! Can you identify with any of these common labor management problems?

Stressed Managers: Ad hoc and manual management of multi-layer schedules and personal communication with personnel can chew up valuable manager time leaving strategic initiatives undone. Are your managers spending more time coordinating than effectively managing?

Crippling Overtime Costs: Excessive overtime may be due to increased work volume, high absenteeism, inefficient distribution of staff or understaffing. Low overtime and high absence could indicate too many employees. Do you know precisely what’’s driving your higher expenses?

Wrong Employee on the Job: You may have available resources but the responsibilities require specific skill sets, qualifications, or certifications in order to be productive or compliant. Can you handily (or automatically) place the right skills in the right place at the right time?

Out of Touch Workers: Engage workers by giving them visibility into available shift opportunities and the capacity to trade or pick up shifts. Online time cards, schedules, and communicating with managers. Text or email messages for schedule updates and opportunities. Can your staff members help you manage themselves?

No Records for Audit or Analysis: Whether the business or another entity needs verification, having adequate reporting and analysis specialties plus the historical data is indispensable for effective management. Can you establish what you did wrong– or right?

Comply With Industry and Government Regulations

New provisions now or soon to be in effect could seriously affect your bottom line. These include:

The Fair Labor Standards Act (FLSA) Overtime Provisions: Applies to all companies. Any worker making less than $913 per week and working over 40 hours MUST be paid overtime. Eliminate any question with automated employee timekeeping.

The Affordable Care Act (ACA): Classifying and entering hours for full-time, part-time, variable, and seasonable staff members is mandatory according to ACA regulations. Noncompliance OR substandard reporting can result in penalties, sanctions, and lawsuits against an employer.

Do you need automated employee time and attendance, scheduling, and reporting in order to comply with industry or government regulations?

Our automated staff timekeeping and scheduling solution will enable you to more capably track hours worked, and paid and non-paid breaks to meet the compulsory provisions. Avoid fines, store records for verification, all while simplifying how you track time and labor to ensure your staff members are paid accurately and on time.

Scheduling

Advanced Scheduling: Complicated schedules made simple! Flexible shift definitions and schedule templates with —up to five organization levels. Multi-manager, multi-department, multi-location capability. Unlimited weeks, shifts per week, and rotating patterns. Multiple roles with role-based authentication and approvals. Everything you need for uncomplicated management of a few to hundreds of associates in any industry.

Compliance Enforcement: The schedule auto-manages compliance! Define schedules with settings for shift duration, overtime, and shift proximity. Require certifications for positions with auto check for individual employee expiration. Support minimum/maximum hour preferences and weekend count. Decrease your compliance risk, better oversee your workforce and dispense with unnecessary overtime.

Simplified Management: Let the system and team members do the work! Drop and pick up shifts from the Virtual Trade Board and turn in time cards. Team members manage their own schedule preferences, submit time off requests, and coordinate with supervisors online. Auto track staff member status to adhere to government regulations.

System Messaging and Alerts: Text or email notifications for new schedule, changed schedule, open shifts, trades, and daily reminders. Even warnings on overtime thresholds. Managers and team members coordinate through an online message center. No one can say, “I didn’t know!”

Time and Attendance

Time Card Management: Save countless admin hours! And do away with old school manual timekeeping systems. Make real-time edits, record and store auditable time card approvals that protect against labor disputes. Ensure the accuracy of your timekeeping data for DOL, FLSA, ACA, PBJ compliance.

PTO Tracking: Stop guesstimating PTO hours and reduce admin errors! System automatically calculates PTO balances based on time worked. Push real-time data to time cards. Create oversight for supervisors so that understaffing is never a problem.

Employee Self-Service: Empower your staff members with transparency! Enable them to check their PTO balances, submit time-off requests, view and approve their time cards. And have satisfied, more productive team members.

Mobile Timekeeping App: Expedite timekeeping! Staff members can check time cards, submit time-off requests and punch in/out from anywhere. But don’’t worry, you’ll have the oversight you need with punch location details via PinPoint GPS.

TimeWorksPlus ensures you have trustworthy timekeeping records, reduces payroll processing time, and improves compliance.

Web and Mobile

A time clock without parts! No hardware to configure. Log in from any internet browser, embed a time clock in your website back office. Track paid breaks based on hours worked. Meal and transfer buttons. IP verification ensures employees are where they should be and ready to work!

PunchLogic: Prevent punch errors! Punch menu options based on current state and eligibility. Capture in/out punch data, job codes, mileage, tips, department transfers and more in real time. PunchLogic puts an end to punch errors and generates trustworthy data to manage effectively.

Mobile Apps: Punch clock in your pocket! Free on any iPhone or Android mobile device (App Store or Google Play). No maintenance required. Augment punches with PinPoint GPS locations. Managers see current status for clock-in/out and PTO along with workforce information.

Employee Self-Service: Share the load! Team members can view their own time cards, submit time-off requests, punch in/out, log job codes, mileage, tips, department transfers and more— from anywhere. Lighten manager loads with automation and self-service.

Manager Super-Vision: Monitor staff member status in real time— from anywhere! See remote staff levels, view current clock-in/out and PTO. Filter by department, supervisor, or location. Review, edit, and approve schedule and time cards on the go.

Payroll Integration

Payroll Integration: Close the loop! Integration of time tracking with payroll eliminates the last barrier to total automation, turning hours into paychecks. Integration solutions are available for payroll bureaus and payroll software packages— hosted online or onsite. Sync data between systems, reconcile, and process payroll— all without file export/import or manual entry.

All The Majors: Regardless of your payroll platform or software, chances are we have a solution that will integrate Time and Attendance and Scheduling for seamless data transfers. Moreover, we also integrate with leading Workforce Management solutions for Human Resources and Labor Analytics plus specialized solutions for hotel management, finance, healthcare, and hospitality.

Integration API: For custom solutions, we have an API that allows you to specify desired data fields and then retrieve or export via REST to other systems. Use it to develop custom reports, evaluate data or store summarized data for future/potential audits. Integrate with other specialized systems such as workforce modeling and planning, location analysis, job costing, or any operation where labor hours are beneficial.